Simplification of Employee Management through HRMS and Biometric Integration

It is absolutely necessary for every business to efficiently manage the information of employees regardless of the size of the business. Human Resource Management System (HRMS) software is designed to help businesses store and maintain employees’ details such as names, contact numbers, department, branch offices, job designation, etc. HRMS works as a master database in which all the information about employees is stored securely and easily retrievable whenever required. While when companies adopt biometric attendance solutions, they mainly encounter integration problems that can interfere with workflow.

HRMS software does not have a direct interface with biometric machines. This implies that firms that want to monitor attendance through biometric systems will have to enter employee information manually into the software of the biometric machine. In the absence of an integration, this becomes cumbersome and time-consuming, exposing the system to human errors and inconsistencies in attendance records.

Also, biometric devices first mark attendance in their own system. Then, one of the administrative or HR staff has to input the data manually in the HRMS software. It is a double-entry system that is wasteful and eats up valuable time which could otherwise be used for other important HR work. If only managers can access the HRMS, there is also a problem, as they might not always be present to update the data on a regular basis.

The Requirement for an Automated Solution

In contrast to websites that must be opened and accessed by users manually, biometric machine software must be automatic in the background. The best solution is a system that works as a middleman between HRMS and biometric machines to facilitate easy data transfer without requiring constant manual effort.

An automated solution saves the inconvenience of typing the same employee information twice and keeps attendance records automatically updated in real-time. This not only increases efficiency but also accuracy in workforce management.

AmpleTrails Biometric intigration Software – The Perfect Bridge

To overcome this challenge, AmpleTrails has created a cutting-edge biometric machine integration software that integrates HRMS directly with biometric machines. The software synchronizes data automatically, eliminating the need for duplicate data entry and ensuring attendance records are updated in the HRMS system instantly without any manual intervention.

Key Advantages of AmpleTrails Biometric Software:

Automatic Data Transfer

Employee information is synced directly from HRMS to the biometric machine, avoiding duplicate entries.

Real-Time Attendance Updates

Attendance information passes smoothly from biometric terminals to the HRMS, making the records real-time.

Less Manual Effort

No manual data entry or migration by HR staff or managers required.

Increased Accuracy

  Eliminates human intervention in data input, thus keeping attendance tracking precise.

Streamlined Workforce Management

Allows HR teams to prioritize more strategic initiatives rather than spending time on repeated data entry.

Time-Saving Solution

Automates attendance tracking, decreasing administrative burden and enhancing productivity.

How It Works:

Employee Details Sync

The program captures employee details from HRMS and automatically synchronizes them with the biometric system.

Automated Attendance Tracking

When employees punch their attendance through the biometric machine, the same is recorded instantly.

Seamless Data Flow

Attendance records are automatically sent to the HRMS, saving the need for manual updates.

Real-Time Reports & Access

HR and management teams have access to accurate attendance data at any time, enhancing workforce planning and decision-making.

Get in touch with AmpleTrails today to discover more about how our biometric software can automate your HRMS integration!